Tax
The VAT return is ready when the month ends.
Every invoice, till sale, expense and directly recorded income keeps the rate and treatment it was issued with. At month end the figures are already there; close the month and the return is frozen and its documents are locked.
What it does
- VAT on the tax point
- Output VAT is counted on the invoice or sale date, when it is owed, not when the customer pays.
- Treatments kept apart
- Standard, zero-rated and exempt are recorded on every line. A 0% rate on its own cannot tell zero-rated from exempt.
- Input VAT you can claim
- Purchases record the VAT on them, inclusive or exclusive, and only what is claimable reduces the bill.
- Close and lock
- Closing a month freezes the return and locks the documents it counted, so the filed figures cannot change underneath you.
- Credit notes to the right period
- A credit note’s VAT goes back to the original invoice’s period. A closed return is flagged for amendment instead of being refused.
- Withholding tax credits
- Tax a customer withholds settles their invoice and is kept as a credit, prorated across part payments.
- Dated rates
- A new rate starts on its date; documents issued before keep the rate they were issued at.
- Paying the VAT
- Recording the payment to URA is an ordinary expense from the account that paid it.
Made for Uganda
Built around how business is done here.
- Built around how URA assesses VAT: on the tax point, by treatment, month by month
- Withholding tax treated as settlement, not as a customer who paid short
- EFRIS fiscal document numbers recorded on invoices and credit notes
Does gitobiz file the return with URA?
No. It prepares the figures and keeps the documents behind them. You file on the URA portal as you do now, then record the payment in gitobiz.
What if we are not VAT registered?
Turn VAT off on the company profile and your documents carry none. Turn it on when you register.
Can our accountant see the tax figures?
Yes. Add them with the Finance role: they get the VAT returns, tax settings, accounts and reconciliation, and every change they make is logged.
It is all one system
Invoicing
Quotations, invoices, delivery notes and credit notes in your own layout, priced in UGX. Part payments and withholding tax handled, EFRIS fiscal document numbers recorded and printed, and a QR code on every document.
Invoicing in gitobizAccounting
A general ledger, profit and loss, balance sheet and bank reconciliation built from your own sales, expenses and stock, so nothing is keyed twice. Budgets, year-end close and a Finance role for your accountant.
Accounting in gitobizPOS system
A point-of-sale till that updates stock, cash and VAT as you sell: barcode scanning, weighed goods, cash and MTN or Airtel mobile money in one sale, and till shifts with a blind cash-up. Free to start.
POS system in gitobiz
Your first invoice is ten minutes away.
Create your company, add a product and a customer, and print an invoice with your logo on it. The getting-started guide walks you through every step in order.