Stock
Know what is on the shelf, and why.
Every unit in gitobiz arrives and leaves on a document — a delivery, a sale, a transfer, a count — so stock on hand is a total you can trace line by line, in every branch.
What it does
- A ledger, not a number
- On-hand is the sum of every movement. Open a product and see each receipt, sale and adjustment that made it what it is.
- Cost of goods
- Weighted-average cost is updated as stock arrives, so every sale knows its margin and the profit and loss knows its cost of sales.
- Purchase orders and suppliers
- Order from a supplier, receive the goods against the order, and see what you still owe them.
- Stock takes while you trade
- Count a shelf without closing the shop. Counts can be blind, and only the difference is posted, once a manager approves it.
- Losses with a reason
- Damaged, expired, stolen or taken for own use: each adjustment says which, and reaches the profit and loss as a cost.
- Transfers between branches
- One branch asks, the other approves and sends. Stock moves on both sides together, at the sending branch’s cost.
- Units and decimals
- Sell by the piece, kilogram, litre, metre, pack, box or dozen, to as many decimal places as the product needs.
- Opening stock from a spreadsheet
- Import products, barcodes and current counts in one file. Re-importing the same sheet changes nothing.
Made for Uganda
Built around how business is done here.
- Costs and prices in Ugandan shillings
- Products and prices shared across the company; stock kept by the branch that holds it
- Goods sold at the till, on invoices and on delivery notes all come off the same ledger
We already have stock on the shelves. Do we type it all in?
No. Download the product spreadsheet template, fill in your products with their counts and costs, and import it. The counts become your opening stock for the branch you choose.
Can we sell services as well as goods?
Yes. A service is sold like any product but never holds stock, so it cannot go negative or turn up in a count.
What happens if someone sells more than we have?
The sale is refused and told how many are actually on hand. Stock cannot go below zero by accident.
It is all one system
POS system
A point-of-sale till that updates stock, cash and VAT as you sell: barcode scanning, weighed goods, cash and MTN or Airtel mobile money in one sale, and till shifts with a blind cash-up. Free to start.
POS system in gitobizAccounting
A general ledger, profit and loss, balance sheet and bank reconciliation built from your own sales, expenses and stock, so nothing is keyed twice. Budgets, year-end close and a Finance role for your accountant.
Accounting in gitobizInvoicing
Quotations, invoices, delivery notes and credit notes in your own layout, priced in UGX. Part payments and withholding tax handled, EFRIS fiscal document numbers recorded and printed, and a QR code on every document.
Invoicing in gitobiz
Your first invoice is ten minutes away.
Create your company, add a product and a customer, and print an invoice with your logo on it. The getting-started guide walks you through every step in order.